Privacy Policy
Last Updated: 09th September 2026
Cosmofix Technovation Private Limited (“Cosmofix”, “Company”, “we”, “our”, or “us”) operates the website https://www.cosmofix.in (the “Site”). We are committed to safeguarding the privacy and security of your personal data.
This Privacy Policy explains how we collect, use, store, share, and protect information when you interact with our Site, submit inquiries, download whitepapers, explore partnership opportunities, or apply for careers with us.
1. Scope and Legal Applicability
This Privacy Policy complies with applicable Indian data protection laws, including the Digital Personal Data Protection Act, 2023 (DPDPA), the Information Technology Act, 2000, and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.
By accessing the Site or submitting your personal data through any form on the Site, you consent to the collection, processing, and transfer of your information as outlined in this policy.
2. Information We Collect
We collect personal data that you voluntarily provide to us through web forms, as well as certain automated data collected via cookies and analytics.
A. Data Provided Directly by You
Contact Us Inquiries: Full name, business/personal email address, contact number, company name, and the specific details of your inquiry.
Partnership / B2B Collaboration Forms: Full name, professional email address, phone number, organization/company name, designation, industry sector, business proposal summary, and geographic territory of interest.
Careers & Job Application Forms (CV / Resume Submission): Full name, email address, phone number, location, current employment details, educational qualifications, portfolio links, and your uploaded Curriculum Vitae (CV)/resume (including employment history, skills, and certifications).
Scientific Whitepaper & Resource Downloads: Full name, professional/academic email address, organization/institution name, job role/field of research, and area of scientific or clinical interest.
B. Automated & Technical Data
When you navigate our Site, we automatically collect standard digital logs and diagnostic information, such as:
IP address, browser type and version, operating system, device identifiers, referring URLs, pages viewed, time spent on pages, and network provider details.
3. Purpose of Processing Your Data
We process your personal data strictly for legitimate and specified purposes:
| Category | Purpose of Collection & Processing |
| Contact Inquiries | To respond to questions, offer product or technical assistance, and handle customer service requests. |
| Partnership Inquiries | To evaluate commercial viability, discuss collaborative opportunities, execute NDAs/agreements, and maintain B2B relationships. |
| Scientific Whitepapers | To verify requester credentials, deliver requested scientific/clinical literature, understand research interest, and share related academic or formulation updates. |
| Careers & Hiring | To evaluate job applications, conduct background and qualification checks, schedule interviews, and maintain an active talent pool for future vacancies. |
| Site Operations & Analytics | To monitor server health, optimize website layout and speed, secure against unauthorized access, and analyze traffic patterns. |
| Legal Compliance | To comply with statutory obligations, audit requirements, or lawful directives from governmental authorities. |
4. Cookies and Web Analytics
Essential Cookies: Necessary for the technical functionality, security, and navigation of the Site.
Analytics Cookies: We use web analytics tools (e.g., Google Analytics) to aggregate anonymous data regarding site performance, user engagement, and bounce rates.
Managing Cookies: You can manage or disable cookies via your browser settings. Please note that disabling essential cookies may impact certain site features.
5. Data Sharing and Disclosure
We do not sell, rent, or trade your personal data to third parties for commercial gain. We only share information under strict contractual obligations in the following circumstances:
Third-Party Service Providers: Trusted vendors who provide IT hosting, cloud database storage, recruitment management software, email distribution, and technical analytics. These entities process data solely on our behalf under strict confidentiality agreements.
Corporate Affiliates: Our subsidiaries or group entities for centralized administration, commercial evaluation, or operational support.
Legal & Regulatory Obligations: When required by applicable Indian law, court order, search warrant, subpoena, or lawful requests from regulatory and law enforcement agencies.
Business Transfers: In the event of a merger, acquisition, restructuring, or sale of assets, where data may be transferred to the acquiring entity subject to equivalent privacy safeguards.
6. Data Storage, Security, and Retention
Storage Location: Data is stored on secure cloud servers and local systems equipped with standard encryption protocols, access controls, and firewall defenses.
Security Measures: In compliance with Rule 8 of the IT (Reasonable Security Practices) Rules, 2011, we implement technical, physical, and administrative safeguards to prevent unauthorized access, loss, misuse, or alteration of your personal data.
Data Retention Period:
General inquiries & whitepaper data: Retained as long as necessary to fulfill the interaction or until you request deletion.
Partnership records: Retained for the duration of the commercial relationship plus applicable statutory limitation periods.
Job applicant data: Retained for recruitment cycles and up to 12 to 24 months for future job matching, unless deletion is requested earlier.
7. Your Legal Rights (As a Data Principal)
Under the DPDPA, 2023 and Indian data privacy regulations, you have the following rights:
Right to Access & Review: Request a summary of the personal data we hold about you and the processing activities undertaken.
Right to Correction & Completion: Request correction of inaccurate or incomplete personal information.
Right to Erasure / Deletion: Request the deletion of your personal data when it is no longer necessary for the original purpose of collection, subject to statutory retention mandates.
Right to Withdraw Consent: Withdraw previously granted consent for communications or data processing at any time.
Right to Nominate: Nominate another individual to exercise your privacy rights in the event of death or incapacity.
To exercise any of these rights, email us at info@cosmofix.in with the subject line “Data Subject Rights Request”.
8. Marketing and Communication Opt-Out
If you receive newsletters, product updates, or scientific publications from us, you can opt out at any time by:
Clicking the “Unsubscribe” link at the bottom of our emails.
Replying directly to the email with an opt-out request.
Contacting us directly at info@cosmofix.in.
9. Third-Party Links
Our Site may contain links to third-party websites, academic repositories, or partner portals. Cosmofix is not responsible for the privacy practices, content, or data protection standards of external sites. We encourage you to review their independent privacy policies.
10. Grievance Redressal and Contact Details
In accordance with the Information Technology Act, 2000, and the Digital Personal Data Protection Act, 2023, if you have any questions, concerns, or grievances regarding our data practices, you may contact our designated Grievance Officer:
Company Name: Cosmofix Technovation Private Limited
Website: https://www.cosmofix.in
Grievance Officer: [Insert Name / Designation, e.g., Data Protection & Compliance Officer]
Email: [info@cosmofix.in / insert specific grievance email]
Registered Address: [Insert Company Registered Physical Address, City, State, PIN, India]
We aim to acknowledge and address all legitimate grievances within the timelines mandated by Indian law (typically within 30 days).
11. Updates to This Policy
We reserve the right to update or modify this Privacy Policy to reflect operational, legal, or regulatory changes. Any updates will be published directly on this page with a revised “Last Updated” date.